|
|
To invite tender, the MC should: |
|
|
- |
include a probity clause in the tender invitation; |
|
|
- |
show only the name of the OC but not the name of the appointed consultant in the advertisements that invite tenders; |
|
|
- |
ensure all bidders receive the same tender information; |
|
|
- |
require bidders to submit tenders directly to the address of the OC or the Manager;and |
|
|
- |
take measures to ensure the security of the tenders received and that the tender box only bears the OC’s name instead of the manager; |
|
|
To evaluate tender, the MC should: |
|
|
- |
pre-determine the criteria for evaluation before opening the tenders; |
|
|
- |
appoint an evaluation panel comprising at least two MC members or staff members of the manager to conduct evaluation based on the pre-determined criteria and to make a recommendation to the approving authority; |
|
|
- |
require panel members to record their deliberations and any dissenting views to enhance accountability; |
|
|
- |
require the panel to recommend the lowest conforming bidder and provide justifications if the lowest offer is not recommended. |
|
|
To award contract, the MC should: |
|
|
- |
inform the owners by a notice if the purchase involves the award of a contract or it is of high value above a specified amount;and |
|
|
- |
notify the selected supplier and inform the unsuccessful bidders. |