Hong Kong ICAC - Integrity and Quality Building Management Thematic Website

Code of Conduct

Conflict of Interest

Sample Form for Declaration of Conflict of Interest

Appointment of Proxy

Instruments of Proxy Set Out Under the Building Management Ordinance

Explanatory Notes on Appointment of Proxy

Sample Voting Forms

Sample Vote Counting Records

Procurement of Goods/Services

Sample Probity Clauses for Inclusion in Service Agreements

Sample Anti-Bribery and Anti-Collusion Clauses in Tender Documents

Sample Petty Cash Voucher

Sample Petty Cash Replenishment Form

Sample Purchase Requisition Form

Sample Quotation Invitation Document

Sample Press Advertisement for Invitation of Tenders

Sample Tender Invitation Letter

Sample Tender Evaluation Report

Sample Notification of Award of Contract

Sample Letter to Successful and Unsuccessful Tenderers

Sample Purchase Order

Sample Warning Letter to Supplier and Service Provider

Sample Invitation for Expression of Interest

Sample Pre-qualification and Evaluation Form

Checklist of Third Party Risks Insurance

Monitoring of Services

Sample Survey Form on Service Provider’s Performance

Sample Cleaning Service Schedule

Sample Cleaning Service Inspection Form

Sample Cleaning Service Log Sheet

Staff Administration

Sample Interview Assessment Form for Appointment of Staff

Sample Staff Performance Appraisal Form

Handling of Complaints

Sample Complaints and Follow up Actions Record